The Purchasing Division oversees the policies and procedures relating to the legal aspects of procurement and contract administration.
This is accomplished by providing centralized purchasing support for materials, supplies, services, and capital items including construction projects and consulting services.
Coordination of the development of specifications and the timing of acquisitions helps to assure the City receives the highest quality of goods and services at the best possible value for the Citizens of Sparks.
Click here for the City of Sparks Terms and Conditions.
The Purchasing Division is located at:
Sparks City Hall
431 Prater Way
Sparks, NV 89431
The Purchasing Division is open for business from 8:00 a.m. to 12:00 noon and from 1:00 p.m. to 5:00 p.m., Monday through Friday.
Vendors are welcome at any time during business hours; however it is recommended that vendors make an appointment prior to visiting the Purchasing Division.
Appointments may be made by calling (775) 353-2325.
PURCHASING POLICIES AND ETHICS
The Purchasing Division is guided by standardized purchasing policies and common public purchasing ethical principals.
- To conduct all purchasing in accordance with the Nevada Revised Statutes and the City of Sparks Procurement Code.
- To obtain the quantity and quality of materials at the right place when needed, while striving for greater knowledge of purchasing methods and of the materials we purchase.
- To encourage competitive bidding in order to obtain the best value for the City's dollar, and to treat all prospective vendors with courtesy while giving them equal opportunity to offer their products or services to the City.
- To refuse to accept any form of commercial bribery, to conduct ourselves with fairness and dignity, and to demand honesty in the purchasing process.
METHODS OF PROCUREMENT
Purchases are made on the open market and follow certain dollar value guidelines. The City of Sparks utilizes an electronic purchase order system as well as a Procurement Card Program for smaller purchases of services and supplies. Acceptance of an approved Purchase Order, Procurement Card Transaction or authorized contract document including the terms and conditions set forth, constitute the formation of a binding and enforceable agreement between the City and a Vendor/Contractor.
DOING BUSINESS WITH THE CITY OF SPARKS
Vendors doing business with the City of Sparks are required to obtain a Business License with the City of Sparks (SMC Section 5.08.020).
The City does not maintain a potential bidder list. Bid Notification services may be obtained by registering with Onvia/DemandStar at http://www.demandstar.com (800) 711-1712
, or by calling the Onvia/DemandStar's Fax-On-Demand service at (407) 691-7308
The Purchasing Division maintains some informational items on the City website in the Current Bids & RFP's
section. Items found there may include small bid packets, bid addenda, bidder or plan-holder lists, and bid tabulations. Bid announcements or notices will also be advertised in the local newspaper.
A formal bid process is used for purchases of commodities or services that exceed $50,000 and for construction/repair projects that exceed $100,000 (per NRS).
Each formal bid package contains complete instructions for bid submission. Formal Public Bid Proposals must be submitted on forms issued by the Purchasing Division. The award conditions may require the successful Bidder to provide requisite Performance and/or Payment Bonds, current certificates of insurance and/or Worker's Compensation as a part of the bid documentation process.
Bid tabulation and analysis are made after bids are publicly opened.
BILLING AND PAYMENT
In order to receive timely payment for goods or services furnished to the City of Sparks, invoices should be sent to the originating department who ordered the product/service. If a contract is to extend over a number of months or discounts are offered on partial shipments, partial payments may be made. In most instances, payment will only be made after all products are delivered/accepted or services are completed/accepted.
The City of Sparks is exempt from sales-tax per NRS 372.325 and exempt from Federal Excise Tax (Exempt# A-396200)